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DIRECTUM at a large chemicals plant: first impact

24.06.2013

DIRECTUM at a large chemicals plant: first impact
I.T. Co. has finished the first stage of launching DIRECTUM ECM-system at the Bereznikovsky Soda Plant. Computer-aided management system for contracts and administrative documents has been set up.

Beresnikovsky Soda Plant JSC is one of the largest chemicals producers in this industry and the oldest soda plants in Russia. It belongs to Bashkir Chemistry Group. Now it is a modern factory with well-developed infrastructure, its own base of raw materials, powerful production facilities, research laboratory and highly qualified personnel. The factory has been introducing various investment and innovation programs, including those based on new state-of-the-art information technologies, which enable plant’s effective development and promote its competitive ability. 

Launching of the DIRECTUM ECM-system is characteristic of this approach. This is Bashkir Chemistry’s in-house system. It was for I.T. (DIRECTUM’s certified partner), which had already been successfully cooperating with Bashkir Chemistry factories, to deploy this system.

The project started vigorously supported by the customer’s team, which included managers and best experts of the factory. The launch process was broken into two stages. The first stage was to set up a computer-aided management system for:
  • Contracts (preparation, approval and registration of contracts)
  • Administrative orders, related to basic processes (preparation, approval and implementation monitoring) 
The stage of business-processes analysis showed, that each business unit had its own pattern of approval chain for all contract and order categories. It was necessary to unite multiple patterns into several universal ones for users to operate the system easily.

A business-process streamlining model was developed, which brought employees’ document approval activity to a minimum.
According to parameters, configured at the beginning of the chain, the system finds the right approvers and their sequence, and notices and hints make user errors minimal.

The project streamlined working with, and enabled computer-aided management of, 85 order categories and 79 contract categories, uniting about 40 factory’s units into a single information system.

The project also included training of over 100 DIRECTUM users. Successful training and the system, configured for flexibility, enabled employees to use EDMS from the beginning of trial run.

Thus, all targets of the first stage were attained, and the foundation for DIRECTUM EDMS development was built. The second stage is to apply computer-aided management to the rest of business processes, arrange web-access to the system to enable its use externally, and integrate DIRECTUM with GALACTICA accounting system.

“Introduction of the in-house EDMS for orders and contracts approval has streamlined information interchange process. I believe, that deployment of EDMS has made a favorable impact on the work of the community and refined activities of employees, involved in approval processes, also improving record keeping process at the factory,” said Andrey Kalashnikov, Chief Lawyer of Bereznikovskiy Soda Plant JSC.



About Bereznikovsky Soda Plant
Bereznikovsky Soda Plant JSC is one of the largest chemicals plants and the oldest soda plant in Russia. It was founded in 1883, and became the first Russian soda producing facility. The main product is sodium carbonate. Now it is a modern factory with well-developed infrastructure, its own base of raw materials, powerful production facilities, research laboratory and highly qualified personnel. The plant continuously expands the target market, increasing the efficiency of its products, supplied to the neighboring and other countries, including Kazakhstan, Byelorussia, Kirgizia, India. The process development is carried out in cooperation with multiple foreign partners from Denmark, Germany, Poland, Ukraine, etc. Bereznikovsky Soda Plant is the largest manufacturer of soda and carbonates.
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