On orders of the Transport and Communications Department of the Tver region I.T. Co. has developed an automated public roads maintenance programs development management system. Along with the economic objectives the project carries a number of socially significant aspects. Thanks to the new system the region's residents can always stay informed about maintenance of the roads that have to use every day.
Transport and Communications Department of the Tver region Administration is responsible for government regulation, administration and control over safe, stable and efficient operation of the transport complex and public roads. One of the main sub-objectives — development of public roads maintenance programs, is delegated to government institution Directorate of the Territorial Road Facilities of the Tver region.
Decision of the Department's management to implement the system pursued several objectives. The first objective was to enhance the efficiency of planning, organization and management of the regional public roads maintenance. Second objective - to achieve centralization of the data collection, storage and analysis processes, reports preparation. Thirdly, the project has a serious social component — the system had to make public roads administration processes transparent. That means giving the population access to the information, since population is the main user of the regional transport infrastructure.
Project management system developed by the I.T. Co. specialists is a unique solution based on BOSS-Referent software with significantly expanded documents management functions. This allowed for development of a specialized system for planning and support of the work relevance, and storage of the results of contractors' work. Moreover, the solution is universal - that is it can be used not only for management of roads maintenance projects, but also in other areas.
Users of the project management system are: supervisor of public road operations, Deputy Governor of the Tver region, Heads of the Transport and Communications Department of the Tver region Administration and Directorate of the Regional Public Roads Fund of the Tver region, as well as officials and employees of these government structures participating in development of public roads management projects in the region.
The management system developed for the Transport and Communications Department of the Tver region has a powerful analytical reporting mechanism. This instrument lets managers receive up to date information about maintenance of public roads with separation of work for the region in general, for each circuit, district or individual object. For example, the system provides information on the work performed by contractors for the day in the region or on federal highway Moscow-Riga, summary of the works performed in the district.
Moreover, the project management system allowed for automation of such processes, as data consolidation and collection. While in the past the Department had to take advantage of courier services, now the contractor has to simply fill out an electronic form on the Department's website.
Another advantage of the system - ability to prepare analytical summaries and reports in the automatic mode thus avoiding mistakes and inconsistencies. This is very important, because there up to 200 reports generated for each district per month. Over 60 users worked in the system during the two week trial operation. About 700 reports were collected from contractors during the same period.
The project management system is based on a common architecture and IT development principles, taking into account information systems used by the Department: Lotus Domino/Notes and EDMS BOSS-Referent.
In the nearest future the management of the Transport and Communications Department of the Tver region plans to start publishing automatically generated reports on roads maintenance on its official website.
Tseren Tserenov, Head of the Transport and Communications Department of the Tver region, says: The system developed by I.T. Co. allowed to achieve improvement of the Tver region public roads management efficiency through enhancement of the management processes transparency, and lower the resource and transaction costs of project operations in the public roads sector. Optimization of all these projects also carries social significance, since it makes the information about current state of the road facilities, plans and results accessible for the population."
About the Transport and Communications Department of the Tver region
Transport and Communications Department of the Tver region is a regional executive authority of the Tver region responsible for management, coordination and regulation of transportation complex, IT and communications administration, provision of government IT services, including use of IT for development of government information resources and facilitating of access to them. Main objectives of the department are: development and implementation of government policy in transportation, IT and communications aimed at meeting the demand of the population and the Tver region for transport services, road facilities and modern ICT.